Kenya Export Procedure

Total Steps: 10
Documents (Approx): 17
Bodies / Agencies:
  • Kenya Plant Health Inspectorate Service (KEPHIS)
  • Kenya Trade Network Agency (KenTrade)
  • Kenya Revenue Authority (KRA)

  1. Pre-Clearing Procedure

  2. Apply & Obtain Certificate of Registration (First-Time Exporters)

    Body in charge: KEPHIS
    Documents: SR1 form, Certificate of incorporation
    Cost: KES 75,000 (new) / KES 10,000 (renewal) | Time: 30 days

  3. Obtain Exporter Registration

    Body in charge: KEPHIS
    Documents: Exporter registration form, Company PIN, VAT (if applicable), Trade license, Certificate of incorporation, Director ID, Audit report (if applicable)
    Cost: Nil | Time: 2–4 days

  4. Register with Kenya Electronic Single Window (KESW)

    Body in charge: Kenya Trade Network Agency (KenTrade)
    Documents: Request for company registration, Contact details
    Cost: Nil | Time: 1 day

  5. Submit Notice to Export

    Body in charge: KEPHIS
    Documents: None
    Cost: Nil | Time: 1 day

  6. Request Inspection & Obtain Phytosanitary + ISTA Certificates

    Body in charge: KEPHIS
    Documents: Packing list, Invoice, Inspection request, Consignor/consignee details, Export Permit
    Cost: KES 1,000 each (Phytosanitary & ISTA) | Time: 1–5 days

  7. Request & Obtain EAC Certificate of Origin (if applicable)

    Body in charge: —
    Documents: None
    Cost: Nil | Time: 1 day

  8. Clearing Procedure

  9. Contract Clearing Agent & Forward Documents

    Body in charge: Self / Licensed clearing agent
    Documents: Packing list, Invoice, Inspection request, Consignor/consignee details, Import permit
    Cost: Agency fees | Time: Dependent on agent

  10. Lodge Export Declaration (C17B) on Simba System

    Body in charge: KRA (Customs)
    Documents: UCR, Invoice
    Cost: Nil | Time: 1 day

  11. KRA Grants Permission to Load Cargo

    Body in charge: KRA (Customs)
    Documents: None
    Cost: Nil | Time: N/A

  12. Seal Verification & Release at Exit Point

    Body in charge: KRA (Customs)
    Documents: None
    Cost: Nil | Time: N/A