Zambia Export Procedure

Total Steps: 12
Documents (Approx): 9
Bodies / Agencies:
  • Zambia Electronic Single Window
  • Zambia Revenue Authority (ZRA)
  • Zambia Agricultural Research Institute – PQPS (ZARI)
  • Seed Control & Certification Institute (SCCI)

  1. Pre-Clearing Procedure

  2. Obtain Seed Exporter’s License

    Body in charge: SCCI
    Documents: Valid Seed Seller’s License
    Cost: ZMK 210 annually | Time: 1–2 days

  3. Obtain Labels (OECD, Local, COMESA, SADC, Non-GMO)

    Body in charge: SCCI
    Documents: None
    Cost: Nil | Time: 1–2 days

  4. Register on Zambia Single Window System

    Body in charge: ZRA
    Documents: Email address, Company/Individual name, TPIN
    Cost: Nil | Time: 5–20 minutes

  5. Obtain Plant Import Permit from Importing Country

    Body in charge: Importing Country Regulator
    Documents: As per importing country regulations
    Cost: Nil | Time: N/A

  6. Obtain ISTA or National Seed Analysis Certificate

    Body in charge: SCCI
    Documents: None
    Cost: Nil | Time: 1–2 days

  7. Obtain Fumigation Certificate

    Body in charge: ZARI
    Documents: None
    Cost: ZMK 195 | Time: 1–2 days

  8. Apply for Export Permit

    Body in charge: SCCI
    Documents: PiP, Fumigation certificate, ISTA certificate
    Cost: ZMK 52.50 | Time: 1–2 days

  9. Apply for Inspection Certificate

    Body in charge: SCCI
    Documents: None
    Cost: ZMK 150 | Time: 1–2 days

  10. Obtain Phytosanitary Certificate

    Body in charge: ZARI
    Documents: PiP
    Cost: ZMK 120 (commercial) / ZMK 60 (non-commercial) | Time: 1–2 days

  11. Contract Clearing Agent & Send Pre-Clearance Documents

    Body in charge: Clearing Agent
    Documents: PiP, Phytosanitary certificate, Certificate of Origin, Fumigation certificate, Packing list, Invoice, ISTA certificate, Non-GMO certificate
    Cost: Based on agency fees | Time: N/A

  12. Clearing Procedure

  13. Verification & Physical Truck Checks

    Body in charge: ZRA
    Documents: PiP, Phytosanitary certificate, Certificate of Origin, Fumigation certificate, Packing list, Invoice, ISTA certificate, Non-GMO certificate
    Cost: Nil | Time: 1–3 days

  14. Physical Release of Truck

    Body in charge: ZRA
    Documents: None
    Cost: Nil | Time: 1 day